![]() ![]() This way you can make space in your inbox for new emails and access the old email in desktop Outlook. When you want to view archived emails, just select the Archive folder or whatever folder you chose to use.Are you running out of Gmail space?If yes, then maybe you can archive Gmail emails in Outlook. You can then create a new folder and a box appears into which you can type its name. If you want to create your own folder for archived emails, mouse over the Folders in the sidebar in and click the plus sign that appears. Choose that option and the Archive folder is created for you and appears in the sidebar with the other folders. The choice is yours, but it makes sense to use a folder called Archive. The first time you do this, it will ask if you want to create an Archive folder or if you want to use an existing folder, such as one you created earlier. Select an email that you want to archive and click the Archive button. The aim is to move it somewhere else so that it is out of the inbox and out of sight. Which folder you might ask? Any folder you want, Outlook isn’t fussy. The Archive button in the menu bar at the top moves an email from the inbox folder to another folder. Select a folder in the sidebar and you can see the emails held in that folder. uses traditional folders for storing messages and there is an Inbox folder, a Sent items folder, a Deleted items folder and so on. It lists Inbox items and archived emails without labels. The best you can do is type has:nouserlabels into the search box. You cannot view just archived emails because they don’t have a label. ![]() If the search box at the top of the Gmail page is used, it searches All Mail and so archived emails that match the search term will be included in the results. All emails, wherever they are and even if they are in the Bin, are displayed and this includes Archived emails. So how do you view archived emails? Click More in the sidebar and then select All Mail. This means that you will not see it when the Inbox is selected. When an email is archived, the Inbox label is removed. When a label in the sidebar is selected, only emails with that label are displayed. There is a link at the bottom of the sidebar to create your own labels and you can assign them to emails. Select the Inbox in the sidebar and Gmail shows all the email messages with the ‘Inbox’ label attached to it. Gmail is unusual and it does not use folders. Select a folder to see all the emails that it contains. Drag an email to a folder and drop it in to move it. Some email systems use folders to organise the email and they act like folders on the disk drive. Related: Don’t panic! here’s how to unsend emails you have sent Gmail archived emails Related: How to mark emails you have replied to in Gmail It can be viewed or moved back to the InboxĪrchive emails that you no longer need to see, but do not want to delete.It is no longer cluttering up your inbox.Where it goes is different in Gmail and Outlook, but the main point of Archive is that: The Archive button is similar in that the selected email is moved from the inbox and placed elsewhere. This gives you the chance to rescue a deleted email if you discover that you actually need it or if it was deleted by mistake.Įventually, deleted emails are completely erased with no chance of ever getting them back. It is not immediately removed from the system and it stays in there for at least a couple of weeks and up to 30 days with Google. The Delete function moves an email to the Deleted items folder in Outlook and the Bin in Gmail. The Archive button in Gmail and is a tool that is useful for clearing your inbox of emails you do not want to see.
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